Adding and managing capital expenditures

On the initiative details page, click the Capital to enter individual capital expenditures and capitalization data. This allows you to plan the timing and amount of capital expenditures as well as expected depreciation based on useful life.

To add a capital expense:

  1. Click Add capital.
  2. In the Add capital dialog, do the following:
    1. In the Name field, type the name of the capital expense. The name must be unique.
    2. In the Useful life field, type the number of years the capital asset is expected to depreciate. This must be a whole number value between 1 and 99.
    3. In the Funding method section, select the source of funding for the capital: Debt, Gifts, or Reserves.
    4. Click Add capital.

The new capital expense is displayed on the Capital tab organized of the associated initiative. Capital expenses are organized by their associated funding method category. For example, all capital items with a Debt funding source are located below the blue Debt row.

IMPORTANT: You must click Save in the upper-right to save changes before navigating away from the page. If you navigate away without saving changes, your changes will be lost.

After you add the new capital expense, type in the blue text fields to enter expenditure and capitalization amounts by year. The data input rows are defined in the table below:

Row Definition
Expenditures The amount spent on the capital expense for the year.
Capitalization The amount of operating expenditures in a period to be converted into capital (assets). Capitalized amounts will be expended over the useful life of the asset through depreciation starting in the year the asset is placed in service.

The table below defines the calculations for rows that display calculated values:

Row Calculation
Work in Progress The expenditure amount for the year minus the capitalization amount for the same year.
Depreciation Expense The capitalization amount for the year divided by the number of useful life years.
Accumulated Depreciation The total depreciation expense for the current year plus the accumulated depreciation amount for the prior year.

Editing capital settings

You can edit the name, useful life, and funding method assigned to individual capital items.

To edit the settings for a capital expense:

  1. Click the Edit icon to the right of the capital expense name.

  2. In the Edit dialog, do the following:

    1. In the Name field, type the name of the capital expense. The name must be unique.

    2. In the Useful life field, type the number of years the capital asset is expected to depreciate. This must be a whole number value between 1 and 99.

    3. In the Funding method section, select the source of funding for the capital: Debt, Gifts, or Reserves.

  3. Click Edit.
  4. Click Save in the upper-right.

IMPORTANT: You must click Save in the upper-right to save changes before navigating away from the page. If you navigate away without saving changes, your changes will be lost.

Deleting capital

To delete a capital expense:

  1. Click the trash can icon to the right of the capital expense name.

  2. In the Delete dialog, click Delete. This action cannot be undone.