AX1841

Saving a PDF copy of a web report

You can save a PDF copy of a web report locally, or save it to the Axiom repository.

Any user who can view the report can save a PDF copy to a local folder location. In order to save a PDF copy to the Axiom repository, you must have read/write access to at least one folder in the Reports Library.

To save a PDF copy of a web report:

  1. In the Intelligence Center, locate the report in the folder tree and click on the report name to open it.

  2. Click the PDF button located in the top right of the gray task bar The gray bar that displays across the top of browser-based Axiom files, as well as various feature pages of the Web Client. The Task Bar provides access to various tasks that are specific to the current area, page, or document..

  3. In the Export to PDF dialog, enter a file name into the File name field. By default, the file name is the same as the web report file name.

  4. Select the export destination from the Export to drop-down:

    • My computer: Save the PDF to your computer.

    • Axiom repository: Save the PDF to a folder in the Axiom Reports Library, or to your My Documents folder.

    NOTES:  

    • If you save the PDF to a folder in the Reports Library, any user with at least read-only access to that folder will be able to view the PDF. You should be sure that it is acceptable for users with permission to the target folder to view the data in the PDF.

    • If you do not have read/write access to any folders in the Axiom repository, then the Export to option is not available and does not display in the dialog. The PDF will be automatically saved to your computer.

  5. If you are saving to the Axiom repository, select an Output folder:

    • Click the folder icon to the right of the field.

    • In the Choose output folder dialog, select a folder in the Reports Library. The dialog only shows folders where you have read/write access to that folder or a child folder.

      NOTE: If you have access to the My Documents folder, then you can also save reports to that location for your personal use.

    • Click OK to choose the folder and return to the Export to PDF dialog.

    The path to your selected folder now displays in the Output folder field.

  6. In the Configuration Settings section, select the following:

    • Layout: Select the page size for the PDF. You can choose from the following standard page sizes: A3, A4, A5, Legal, Letter, or Tabloid. Letter is the default size.

    • Orientation: Select the orientation for the PDF, either Portrait or Landscape. Portrait is the default orientation.

  7. Click Export to create the PDF.

    • If you are saving to the Axiom repository, and you used a file name that already exists in the target folder, you are prompted to choose whether or not to overwrite the existing file. If you choose not to overwrite, you are returned to the Export to PDF dialog so that you can use a different name and/or output folder.

    • If you are saving to your computer, the exact behavior is determined by your browser settings. The default behavior for most browsers is to save the file to the Downloads folder on your computer.

    • In either case, a notification message displays at the top of the page to indicate whether the PDF creation succeeded or failed.

Export behavior

When you create the PDF, the web report contents are handled as follows:

  • If the grid in the web report has paged data, the grid is expanded so that all rows display in the PDF. Column headers do not repeat on multiple pages.

  • If you have sorted, filtered, or drilled the data displayed in the report, these changes are reflected in the PDF. The exception is if you have reordered columns—columns display in their original order.