AX1719
Archive Plan Files command
Use the Archive Plan Files command to convert the "live" plan files in a file group to static snapshots of the files, for viewing only. This command is intended to be used in cases where planning is finished for the file group, but you still want users to be able to view the finalized plan files. However, you do not want the plan files to be updated with new data or save data to the database.
(missing or bad snippet)- Task panes
- Ribbon tabs
When the Archive Plan Files command is selected from the Command Library as the shortcut target, it displays as command://ArchivePlanFiles.
Shortcut parameters
This command uses the following shortcut parameters:
| Item | Description |
|---|---|
File group | The file group for which you want to archive plan files. You can select any file group that uses standard spreadsheet plan files. The archive process does not work for virtual plan files or form-enabled plan files. |
Archive process
When the command is executed, the following occurs:
(missing or bad snippet)Visibility
Items using this command are only visible if the current user is an administrator or has the Administer File Groups permission.
If the user does not have the appropriate permissions, then the item is hidden. You can use the Show restricted items option for the task pane or the ribbon tab to force the item to be visible at all times (but grayed out if unavailable).
Remarks
After this command is run, the archive process can be reversed by restoring the previous versions of plan files using the restore point created by the command. However, the previous versions of the plan files are only available until they are deleted by the system Scheduler job Purge System Data, which by default runs nightly and deletes old items based on a configured time frame. The restore point is only intended as a safeguard for a situation where the command is run accidentally, so that the plan files can be restored immediately. It is not intended to be used to convert the plan files back to "live" plan files at a later date. The archive process is permanent except for this short-term safeguard.
