Configuring Fixed Assets driver

The Fixed Assets driver contains a list of fixed asset types that are referenced by the New Fixed Asset calculation method of the Development Template Capital sheet. This file is a static spreadsheet that does not contain any Axiom queries. The FixedAssets sheet can be configured with as many fixed asset types as needed.

To configure the Fixed Assets drivers file:

  1. From the Command Center home page, click Financial Planning.
  2. Open the budget, scenario, or forecast for which to edit the driver.
  3.  Click the Drivers & Assumptions tab.

  4. Click the Fixed Assets link.

    NOTE: The driver opens in the Desktop Client and displays the BUDXXXX Fixed Assets sheet by default.

  5. In the desired Asset or Project Expense type section, click Add New Row(s) to insert the needed number of rows in that type section.

  6. Provide the following inputs:

    Name Entry Requirements
    Asset/project expense type

    Enter the asset or project expense description as displayed in the Capital budget sheet of the plan files.

    NOTE: The description can be specific to the item (e.g. desk, chair, cabinet, building, etc.) or it can be something more generic like Furniture & Equipment five-year life. The plan file users will have the option to provide a more detailed description of the asset including its purpose in their plan file.
    Asset life (months) Enter the asset useful life, expressed in months.
    Standard cost

    Optional. Enter the asset standard cost per item.

    NOTE: The amount entered will be displayed in the Capital budget sheet when the Asset type is selected. It is used to indicate the standard cost per item and is primarily informational since budget users can overwrite with actual costs.
    Asset ACCT Double-click the ellipsis to the left of the FTP rate column to select the general ledger asset account to which the asset type is assigned.
    Accumulated depreciation ACCT Double-click the ellipsis to the left of the FTP rate column to select the general ledger asset accumulated depreciation expense account to which the asset type is assigned.
    Depreciation ACCT Double-click the ellipsis to the left of the FTP rate column to select the general ledger asset depreciation account to which the asset type is assigned.
    Project Expense ACCT Double-click the ellipsis to the left of the FTP rate column to select the general ledger expense account for non-capitalized, project related expenses. It is only available for items listed in the Capital project expense accounts section.
  7. Press the Save button on the Axiom ribbon to save fixed asset drivers to the database.
  8. Close the Fixed Assets drivers file when finished.