AX2007

User access to My Documents

Axiom Software provides a My Documents folder which administrators can use to store their own personal reports, or as a temporary holding area for reports that are "in progress." This folder displays in the My Files area of Axiom Explorer, along with favorites and recent items.

By default, only administrators have access to this folder. In most cases, end users do not need an area like this because they are not creating new files, and exposing the folder to them may cause confusion.

However, if you want to give certain power users access to this folder, you can grant them the User Documents Folder Access permission in Security. If a user has this permission, then a My Documents folder is created for them, within their user folder. These user folders are located in the Axiom Software file system at: \Axiom\Axiom System\User Folders. Each user has a folder that contains their favorites, recent items, and My Documents (if applicable). The folders are named using the user's database ID, but they display in Axiom Explorer with the user name as follows: ~username. These folders are what display to each individual user as their My Files area.

If a user has access to a My Documents folder, and then later the permission is removed, the existing folder will be hidden from the user in Explorer screens but the folder will remain in the file system. You can delete this folder in Axiom Explorer if desired.

NOTE: Non-administrator users will not be able to access the Sheet Assistant or use other file-level permissions (such as the ability to unprotect) on files saved to My Documents. Currently there is no way to grant file-level permissions to this area, so only administrators have full access to file features.