Accounts payable

File layout

• Recommend the file name begin with “AP_”
  • Example: AP_Actual2020_JAN

• Each month should have a file, and each file should have a unique file name.

Field	Description	Field Type	Length
Entity	Entity or Hospital Identification Code	Numeric	5
Dept	Department or Cost Center Number	Numeric	10
Acct	GL Account Number	Numeric	10
Vendor Number	Vendor Number	Text	25
Vendor Name	Vendor Name	Text	50
PONum	Purchase Order Number	Text	25
ItemNoDesc	Item\Line Number Description	Text	100
InvoiceNum	Invoice Number	Text	50
Amount	Dollar Amount	Decimal	11.2
CheckNo	Check Number	Text	25
VendorImageLink	URL to vendor image location	Text	1000

Sample file layout